Final accounts

Business statistics

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Find sources: "Final accounts" – news · newspapers · books · scholar · JSTOR (October 2014)

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Final accounts gives an idea about the profitability and financial position of a business to its management, owners, the public and other interested parties. All business transactions are first recorded in a journal. They are then transferred to a ledger and balanced in a Trial Balance. These final tallies are prepared for a specific period. The preparation of a final accounting is the last stage of the accounting cycle. It determines the financial position of the business. Under this, it is compulsory to make a trading account, the profit and loss account, and balance sheet.

The term "final accounts" includes the trading account, the profit and loss account, and the balance sheet.

## Legal provisions

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Sections 209 to 220 of the  Indian Companies Act, 2013 deal with legal provisions relating to preparation and presentation of final accounts by companies. Section 210 deals with the preparation of final accounts by companies, while section 211 deals with the form and the contents of the balance sheet and the profit and loss account.

### Trading account

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A trading account records the factory or direct expense/ incomes. It shows the results of the buying and selling of goods. This sheet is prepared to demonstrate the difference between the selling price and the cost price. The trading account is prepared to show the trading results of the business such as gross profit earned or gross loss sustained by the business.

According to J. R. Batlibboi,

> "The Trading Account shows the result of buying and selling goods. In preparing this account, the general establishment charges are ignored and only the transactions in goods are included."

### Profit and loss account

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This account is prepared to ascertain the net profit/loss and expenses of a business during an accounting year.It records the indirect expenses of a business firm, like rent, salaries, and advertising expenses. Profit and loss a/c includes expenses and losses as well as income and gains, which have occurred in business other than the production of goods and services.

### Balance sheet

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The balance statement demonstrates the financial position of a business on a specific date, usually at the end of a year. The financial position of a business is found by tabulating its assets and liabilities on a particular date. The excess of assets over liabilities represents the capital sunk into the business and reflects the financial soundness of a company.

Now it is known as the statement of financial position of the company.

## Trade Expenses in Final Accounts

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Trade expenses, simply put, are the everyday costs that come with keeping a business up and running smoothly. These include things like paying employee salaries, covering rent for office space, and footing the bill for utilities like electricity and water. When it’s time to crunch the numbers for tax season or to assess the financial health of the business, one crucial step is to subtract these trade expenses from the revenues earned. This subtraction reveals important insights into how efficiently the business is operating and how effectively it’s managing its costs. By understanding and analyzing trade expenses, businesses can make informed decisions to streamline operations and maximize profitability.[1]

### Direct Trade Expenses

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Direct trade expenses are those costs that are directly accountable to manufacture goods or services. These include:

* Labor Costs: Wages paid to employees who are engaged directly with the manufacturing or production process.
* Raw Materials: The cost of materials that go directly into the production of goods
* Manufacturing Supplies: Costs of supplies and consumables used in the production process.[2]

### Indirect Trade Expenses

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Indirect trade expenses are said to be those that are not directly connected to the line of production but are nonetheless involved in the running of the business. These include:

* Salaries: Remunerations paid to the administrative and support staff.
* Utility Bills: Consumptions of electricity, water, and other utilities used in running the business.
* Rent: Expenses incurred on renting business premises.
* Advertising and Marketing: These are expenses incurred in popularizing the products or services.
* Transportation: This involves costs connected with shipment and logistics.[3]

## References

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1. ^ "How To Prepare Final Accounts". margbooks.com. 2024-01-29. Retrieved 2024-07-27.
2. ^ Kalsi, Prabh (2025-01-12). "Trade Expenses in Final Accounts". Retrieved 2025-01-19.
3. ^ Kalsi, Prabh (2025-01-12). "Trade Expenses in Final Accounts". Retrieved 2025-01-19.